Archiving information for grant recipients

As a recipient of an award from the Jacobs Research Funds, you are required to deposit your field materials in the Jacobs Research Funds Collection at the University of Washington's Division of Archives and Manuscripts in the interests of protecting your irreplaceable field data. The cost of copying your materials and delivering them to the University of Washington is to be paid for out of the funds you receive from the Jacobs Research Funds.

Access to these materials will be controlled as specified in the Deed of Gift which you will file with your materials. The default is that you will have sole control over the materials for twenty-five years, and on the twenty-fifth anniversary of your award from the JRF, the public may gain access to your materials. You may also archive your field materials elsewhere, such as in a local, region-specific or online archive. Depositors of field materials will be sent a copy of the countersigned Deed of Gift form by UW Libraries.

When you archive your field materials, you must file a final report along with them. Both forms are below. A copy of your report should be sent to jacobs@uw.edu.

Send materials to:

Or by email to the Pacific Northwest Curator: pnwcoll@uw.edu

The importance of filing your final reports and archiving the results of research cannot be overstated. Researchers may hold grants in consecutive years, but the final report must be filed and materials must be archived before subsequent funding can be received.

Frequently asked questions about archiving